Archive logistics Berlin
Archiving of files
Our secure archive offers security standards where your files are safely stored and professionally protected against fire, moisture and burglary.
The warehouses are secured with electronic access controls, fire alarm systems including fire brigade connection, alarm systems as well as video surveillance using state of the art technology and are usually heated.
Transfer of inventories, first putaway and archiving
The recording of the files is flexible according to your needs. We are happy to take over the labour-intensive archiving and indexing for you.
Each file (file box) is provided with a barcode and recorded in our archive database according to search terms. The search terms and the scope of the keywording are agreed with you in detail in advance. The search masks can be changed dynamically and individually. Search fields can be, for example:
- date
- department / name
- description / contents
- own number ranges
- resubmission or destruction date
Furthermore, it is possible to import already existing data in the form of Excel lists into our archive database. The files are then assigned to a clearly defined storage location in the warehouse by means of the barcode in the database. You decide on the access possibilities of your employees by subdividing them into departments and by means of an extensive assignment of rights.
Files that you will need later can be found quickly and easily from your desktop using our browser-based file entry and ordering system. You can then retrieve them via the shopping cart for delivery to your premises and, if necessary, enter new files into the database yourself.
storage options
Our storage facilities consist of:
- Shelves
- Cardboard boxes on the shelf or on pallets in the high shelves
- Closable and sealed containers
- Water- and fire-proof containers (high-end product)
Of course we can offer you further options as well as a complete or partial digitalisation of your files if required.
Security
You can access the database for managing your files very easily with a password-protected login via our browser-based file entry and ordering system. This means that you can access it at any time from any PC with an Internet connection, regardless of the platform, without having to install additional software on your system. To guarantee security, a certified SSL encryption has been installed.
Process Planning
Through a targeted archive organisation and status analysis we enable the development of an individual organisational concept. Organisational goals and conditions will be adapted to the needs of your company, so that we can work out an archiving agreement that is specifically tailored to your needs.
Each file or box receives a unique signature by means of a barcode. This procedure provides a complete and detailed record of the type and quantity of files stored. The archive material is transported with our own vehicles and our own regular staff in compliance with the Federal Data Protection Act.
FAQ – Frequently asked questions
What storage options are available?
Our storage facilities consist of shelves, boxes on shelves or on pallets in high-bay racking, lockable and sealed containers, and storage containers.
What protection does the security archive offer?
Our security archive offers security standards that ensure your files are stored safely and professionally protected against fire, moisture, and burglary. In addition, our storage facilities are secured and heated with state-of-the-art electronic access controls, fire alarm systems including fire department connection, alarm systems, and video surveillance.
Can my data and files be recorded and archived by Haberling?
Yes, files are recorded flexibly according to your needs. We would be happy to provide you with information and advice on archiving.
Can I access my files during storage?
Yes, during an on-site appointment at our warehouse or on demand via the password-protected, browser-based file recording and ordering system. Certified SSL encryption is in place to ensure security.
